OTA+ brings you all of the features you have enjoyed in our previous trust accounting software but now you can use it in the cloud. No more complicated installs that requires the help of your technical support, just open up your browser, login and start working.
Compliant with the USA State Bars of: New York, New Jersey, Maryland, Florida, Connecticut & Pennsylvania. All Australian State Trust Accounting Regulations. Accounting Laws and Regulations of New Zealand and South Africa, UK SRA Account Rules. Coming soon compliance with Canada.
OTA+ is built on a solid object based platform that allows us continuously rollout new features. Our new cloud based solution utilizes our rock solid proven trust account technology that has been developed over many years.
OTA+ has the ability to have sub ledgers within your clients trust account. What does this mean? Now you can manage the clients of your clients. This feature is not to be found anywhere! This is a function required for debt collection where you are pursuing funds from several debtors owe money to your client.
Your business is important to us! All of the data you key in to OTA+ is instantly replicated across our servers at two seperate data centres, so if one data centre goes down the application auto switches over to the live centre. This is fully automated and totally transparent.
Invite a professional colleague, invite your accountant, invite your auditor. You control what they have access to and you decide if they can update anything or if they just have read-only access. Go on the road and use OTA+ from wherever you have an internet connection. Allow staff to work from remote locations.
Trustpak offers complete file management, search for files based on number, client name or other details. Close and archive files no longer required, you can de-archive a file with ease.
Have a major client who provides you with a lot of business? Give them a login and allow them to provide file information or simply allow them to look at the status of matters they are involved with. Email your clients with a user name, auto generated password and a link to click and login and check the status of their conveyance.
Allow your auditor, accountant or bookkeeper to login. Auditors only get read only access. You can choose the access levels of all other logins. If they can review past reconciliation history and print reports, or if they can perform book keeping.
When a staff member is assigned to an office location, whenever a document or form is generated the details of the office assigned to the staff member is used.
This function takes you through the steps of setting up a Trust Bank Account, moving your data into OTA+ and making sure that OTA+ balances and matches your previous system. It produces an opening set of reports for your auditors.
Enter your hours against a selected File/Matter and print a report to show staff activity. Tracking staff hours against different transaction helps to establish what your costs are. Keep track on whether you are under or over resourced.
With the approval of your client, record third party invoices and Pay third parties from the clients trust account for services provided to your clients. Manage and keep track of outstanding invoices that require your attention using the accounting agenda
A complete document management system from creation of templates with version history through to automatic letter generation. With the click of a button auto create a letter to your client with all the blanks filled in.
Create as many Trust Bank accounts you need, when you create a new client file you assign a Bank Account to the file. All Trust Account functions for that file are then associated with the selected Trust Bank Account.
Assign the currency to a Trust Bank Account, then assign a client file to the bank account and it will automatically recognize the currency when operating on the clients Trust Account.
A complete reconciliation system that allows you to Reconcile the Bank Statement, Reconcile the Trust Account and Reconcile the Cash Book with one easy click. OTA+ will even auto match and tick off your bank statement items, making Reconciliation fast and easy.
Access to OTA+ functions is controlled by role based security. You assign the access levels required by staff to perform the required role in your organisation. Invite colleagues, accountants and auditors but you control what they can do.
Using the very latest in cloud architecture, we have mirror image servers on two separate regional data centres that provide redundancy and fail over. In the event that one data centre is offline our system auto switches to the live data centre.
Perform a statement run that prints a statement for each client within a selected group of clients. Select the start date and the end date and a message to go on the statement
Distribute interest to client accounts based on their average daily balance. You can do a test run to check how the interest funds will be distributed.
Auto charge fees to any number of client accounts with a single journal to a separate fees holding account which you may draw payments from for your own fees. You may also collect TAX (GST) into a Tax Control Account.
Slack is a great collaboration tool and has a great mobile app. Using webhooks OTA+ sends optional notifications to your private slack channels so you know when bookings arrive or when someone logs into your account.