OTA+ brings you all of the features you have enjoyed in our previous trust accounting software but now you can use it in the cloud. No more complicated installs that requires the help of your technical support, just open up your browser, login and start working.
Our trust accounting modules are fully compliant with the Trust Accounting Laws & Regulations of all Australian States and Territories. New Zealand, South Africa, UK and some states of the USA. Our trust accounting modules have been in continuous service for more than seventeen years without one error or Regulation issue.Click here to see our compliance matrix
All data sent and received from our systems (data in transit) is encrypted using the 256 bit SSL (Secure Socket Layer) encryption. We have also taken the additional step of encrypting all data on our servers and backups. In fact any data on our servers, backups and archives are encrypted to a very high Government standard which is called Encryption At Rest. Security & Integrity is very high on our agenda.
OTA+ has the ability to have sub ledgers within your clients trust account. What does this mean? Now you can manage the clients of your clients. This feature is not to be found anywhere! This is a function required for debt collection where you are pursuing funds from several debtors that owe money to your client.
Your business is important to us! All of the data you key in to OTA+ is instantly replicated across our servers at two seperate data centres, so if one data centre goes down the application auto switches over to the live centre. This is fully automated and totally transparent.
Invite a professional colleague, invite your accountant, invite your auditor. You control what they have access to and you decide if they can update anything or if they just have read-only access. Go on the road and use OTA+ from wherever you have an internet connection. Allow staff to work from remote locations.
OTA+ is built on a solid object based platform that allows us continuously rollout new features. Our new cloud based solution utilizes our rock solid proven trust account technology that has been developed over many years.
You can offer complete transparency to your clients owners. One click to email your clients with a user name, password and a link to click and login. They will see a dashboard where they can see the transaction activity in their trust account and the current balance. All viewable from a mobile phone, tablet or PC.
Interruptions to the daily routine costs money. Accountants and Bookkeepers can now login remotely, they are limited to the access that you give them, lock them down to only see or update what you want or make them read only. Auditors have read only access to the trust accounting system and nothing else.
Our "Click Balance Reconciliation"" matches your bank statement balance as you click each deposit or payment, spot issues instantly on the day they happened. Reconcile Bank Statement, Trust Account and Cash Book with one click. All final Reconciliation reports are auto saved to the database for historical safe keeping.
Using Excel templates, import your clients, files and trust account balances into OTA+. Step by step screens walk you through the setting up of your Trust Bank Account, moving your data into OTA+ and making sure that everything balances and matches your previous system. Don't have the time? We also provide an optional onboarding assistance package based on the number of properties you manage.
Slack is a great collaboration tool and has a great mobile app. Using webhooks OTA+ sends optional notifications to your private slack channels so you know when bookings arrive or when someone logs into your account.
With the approval of your client, record supplier invoices as bills and suppliers from the clients trust account for services provided to your clients. Manage and keep track of outstanding bills that require your attention.
A complete document management system from creation of templates with version history through to automatic letter generation. With the click of a button auto create a letter to your client with all the blanks filled in.
Create as many Trust Bank accounts you need, when you create a new client file you assign a Bank Account to the file. All Trust Account functions for that file are then associated with the selected Trust Bank Account.
Assign the currency to a Trust Bank Account, then assign a client file to the bank account and it will automatically recognize the currency when operating on the clients Trust Account.
Trustpak offers complete file management, search for files based on number, client name or other details. Close and archive files no longer required, you can de-archive a file with ease.
Access to OTA+ functions is controlled by role based security. You assign the access levels required by staff to perform the required role in your organisation. Invite colleagues, accountants and auditors but you control what they can do.
When a staff member is assigned to an office location, whenever a document or form is generated the details of the office assigned to the staff member is used.
Perform a statement run that prints a statement for each client within a selected group of clients. Select the start date and the end date and a message to go on the statement
Distribute interest to client accounts based on their average daily balance. You can do a test run to check how the interest funds will be distributed.
Auto charge fees to any number of client accounts with a single journal to a separate fees holding account which you may draw payments from for your own fees. You may also collect TAX (GST) into a Tax Control Account.