OCS+ brings you all of the features required to perform the conveyance transaction online. At the core of OCS+ is a time tested, compliant, trust accounting system that handles all of the trust account functions. Our API Interface allows connectivity to PEXA and search providers. The system can handle all types of legal matters including Conveyance, Conveyance Strata, Land Division, Transfers, Register of Death, Lease, Lease Extension, Lease Surrender, Mortgage, Mortgage Extension & Discharge, Encumbrance & Grant of Easement.
We are working on the integration between OCS+ and others systems such as PEXA for electronic settlement, Search companies for integrated search ordering and Banks Feeds for auto trust account reconciliation and Insurance companies for Settlement Insurance.
OCS+ is built on a solid object based platform that allows us continuously rollout new features. Our new cloud based solution utilizes our rock solid proven trust account technology that has been developed over many years.
Draw a payment from a ledger and choose type ABA EFT. This payment will be placed on your ABA EFT file ready for upload to your online banking. Most financial institutions clear ABA Cemtex payments the evening of the same day of upload.
At the core of OCS+ is our time tested compliant Trust Accounting System. Our Trust Accounting Sysem has compliance with all states of Australia. With the capability of being Multi-Bank and Multi-Currency. Reconcile your Bank Statement, your Cash Book, and your Trust Account with one click. OCS+ has all of the reports to satisfy your Auditors.
Your business is important to us! All of the data you key in to OCS+ is instantly replicated across our servers at two separate data centres, so if one data centre is unavailable the application auto switches over to the backup centre. This is a fully automated fail over system.
Invite a professional colleague, invite your accountant, invite your auditor. You control what they have access to and you decide if they can update anything or if they just have read-only access. Go on the road and use OCS+ from wherever you have an internet connection. Allow staff to work from remote locations.
Have a major client who provides you with a lot of business? Give them a login and allow them to provide file information or simply allow them to look at the status of matters they are involved with. Email your clients with a user name, auto generated password and a link to click and login and check the status of their conveyance.
Allow your auditor, accountant or bookkeeper to login. Auditors only get read only access. You can choose the access levels of all other logins. If they can review past reconciliation history and print reports, or if they can perform book keeping.
When a staff member is assigned to an office location, whenever a document or form is generated the details of the office assigned to the staff member is used.
A complete reconciliation system that allows you to Reconcile the Bank Statement, Reconcile the Trust Account and Reconcile the Cash Book with one easy click. OTA+ will even auto match and tick off your bank statement items, making Reconciliation fast and easy.
Enter your hours against a selected File/Matter and print a report to show staff activity. Tracking staff hours against different transaction helps to establish what your costs are. Keep track on whether you are under or over resourced.
OCS+ offers complete file management, search for files based on file/matter number, client name, property address. View the active files for yourself, the office or the entire company, Temporarily assign your files to a co-worker
Create as many Trust Bank Accounts you need, when you create a new client file you assign a Bank Account to the file. All Trust Account functions for that file are then associated with the selected Trust Bank Account.
Assign the currency to a Trust Bank Account, then assign a client file to the bank account and it will automatically recognize the currency when operating on the clients Trust Account.
This function takes you through the steps of setting up a Trust Bank Account, moving your data into OCS+ and making sure that OCS+ balances and matches your previous system. It produces an opening set of reports for your auditors.
For a client there is no better news than hearing their property has settled. Getting this news immediately on settlement from their representative is very impressive. OCS+ can send your clients an SMS message as soon as their property settles. We have very competitive rates on SMS messages sent direct from OCS+
There are many timely workflow tasks that are required from quoting right through to settlement. OCS+ offers end to end management of these tasks, which gives you more time to grow your business. OCS+ helps you work smarter and faster.
Using the very latest in cloud architecture, we have mirror image servers on two separate regional data centres that provide redundancy and fail over. In the event that one data centre is offline our system auto switches to the live data centre.
A fully integrated document management system that handles the creation of forms and precedent templates with version history through to automatic letter and form generation. With the click of a button auto create a letter or a Government form with all the blanks filled in.
Settlement in OCS+ is driven by the statements, it will automatically provide you with a complete settlement breakdown which details all incoming receipts, outgoing payments, amounts to be requested and journals to be posted. This effectively reconciles your conveyance matter through to completion.
Enter the property price and a few other details and quickly generate a professional quote that can be emailed to your client instantly. If your quote is successful convert the quote to a active matter is seconds and proceed with the matter.
The water usage calculator comes with all the water authorities pre-loaded. You enter the date of the last meter reading and a few other figures and it will calculate the consumption, the adjustment and any refunds.
Access to OCS+ functions is controlled by role based security. You assign the access levels required by staff to perform the required role in your organisation.
OCS+ has great flexibility and can handle many transactions such as Conveyance, Conveyance Strata, Land Division, Transfers, Register of Death, Lease, Lease Extension, Lease Surrender, Mortgage, Mortgage Extension & Discharge, Encumbrance & Grant of Easement. You may also configure your own transactions.