OTA+ STRA BUILT FOR THE SHORT TERM RENTAL ACCOMMODATION INDUSTRY

UNMATCHED FEATURES ON FAST AUSTRALIAN SERVERS

DUAL DATA CENTRES PROVIDE REDUNDANCY AND INSTANT BACKUP

OTA+ (STRA) - Cloud Based Short Term Rental Trust Accounting

Built specifically for the short term rental accommodation industry (STRA), with unmatched features we simplify the task of Trust Accounting. With deep integration into property management systems and unique automation, we can save you significant amounts of time. Get on board and regain control of your trust account now.

Book your OTA+ Demo For the STRA Industry Now!

OTA+ STRA - Enterprise Plus Subscription for Short Term Rental Property Managers


AVAILABLE SOON

CHANNEL MANAGER - PMS - OTA+ (STRA)

Auto Booking Updates

Using seamless API integration we receive all booking: payments, updates and cancellations directly over the Internet from your property management system. The bookings are colour coded to make the booking status clear. Adjustments can be made to any booking attributes prior to disbursement. Click here to see the property management systems OTA+ integrates with.

23 YEARS OF COMPLIANCE

Fully Compliant

Our trust accounting modules are fully compliant with the Trust Accounting Laws & Regulations of all Australian States and Territories, New Zealand, South Africa, UK and some states of the USA. Our trust accounting modules have been in continuous service for more than twenty years without one Regulation issue. Click here to see our compliance matrix.

OUR ONBOARDING TEAM HERE TO HELP

Onboard Fast & Precise

White glove onboarding, one of our dedicated team members will work with you to carefully understand your business operation, set up your fees & charges, and get your branding on all of the templates. If we are onboarding your financials we will make sure we have a three way match between your current system, your bank statement and OTA+.

TRACK SUPPLIER INVOICES

Bill Payment System

Pay suppliers invoices on behalf of your property owners for services such as pool cleaning, lawn mowing, window cleaning, repairs and maintenance. Optional payment via the ABA batch file for upload to your online banking for same day electronic payment. OTA+ Auto generates the bills and line items for your Booking.com invoices.

TOTAL TRANSPARENCY

EOM Owner Report

No more confused property owners. A detailed report showing all disbursed bookings for the selected period, details separate management fees so your guests can see the agreed amount applied. An attractive pie chart gives an indicative overview of the disbursed funds. Includes the property owners Trust Account Ledgers for transparency.

HYPER LINKS TO SUPPLIER INVOICES

Invoice Hyper Links

Optional clickable hyperlinks to supplier invoices on the property owner report. The property owner will need to claim expenses against their incomes and for this they need copies of the supplier invoices. One click shows the supplier invoice behind the bill.

UPLOAD SUPPLIER BILLS

Upload Supplier Bills

Side by side viewing of uploaded supplier bill and data entry of bill details. Upload suppliers bill in PDF, PNG or JPEG. The uploaded bills are immediately available for your property owners to view online or download for taxation purposes. This also makes it easier to check the data entry of the bill against the actual supplier invoice.

PROPERTY OWNERS REQUIRE EOFY REPORTS

End of Financial Year

Get ahead of the curve, your property owners will be calling you for their end of financial year income and expense information. They will need this for their accountants so they can submit the correct information for their end of financial year income and expense accounting. One click to send out a copy of the property owners EOFY reports.

AUDITOR PREFERRED RECONCILIATION

3-Way Reconciliation

Auditor preferred three-way reconciliation of Bank Statement, Trust Account Ledgers and the Cash Book with one click and integrated into one neat screen. Supports all Australian Regulations. Our click balance feature matches your bank statement balance as you click so you can spot issues instantly. Reconciliation reports auto saved to OTA+ for historical safe keeping. OTA+ makes trust accounting reconciliation a breeze.

COMING SOON - HUGE TIME SAVER

AI to Read Invoices

This is an extension to uploading a supplier bill. OTA+ STRA uses Artificial Intelligence to read the uploaded bills and convert image to text and auto data enter the bill into OTA+ ready for approval and payment. The bill image is displayed side by side allowing you to quickly confirm and pay. Paying the bills is time consuming, OTA+ uses automation and AI to reduce one of the pain points.

MORE AUTOMATION TO SAVE YOU TIME

Auto Deferred Invoices

In OTA+ STRA if the booking agent bills by invoice at a later date, for example like Booking.com & Home-Stayz-VRBO then OTA+ automatically creates a supplier invoice against the property and continues to add line items to the invoice for all disbursed bookings for the property in the current month. When the agent invoices arrives simply compare to the auto generated invoices. Most of your work is done.

FAST ABA PAYMENTS VIA YOUR BANK!

ABA Payments

Draw a payment from a ledger and choose type ABA-EFT. This payment will be placed on your Bank file ready for upload to your online banking. Most financial institutions clear ABA payments the evening on the same day you upload to your electronic banking. If you have a daily upload limit on your ABA banking OTA+ will automatically split the files to ensure you do not go over your limit.

AUTO BILL YOUR MONTHLY ADMIN FEES

Recurring Owners Bills

As the property manager, you are one of the main suppliers of services and consumables to the property Owners. Setup Weekly, Fortnightly or Monthly bills and auto bill your property owners. These bills will automatically show up on the owners reports. Each property may have their own unique set of recurring bills. Note: Enterprise Plus subscription comes with extended tools for recurring bills to save more time.

YOUR BOOKING PORTFOLIO AT A GLANCE

Interactive Timeline

A colour visual timeline overview of all booking activity across your property management portfolio for the week, month or year. It shows when guests are arriving & departing. Coloured according to status. Hover the mouse over a booking for more details or click a booking to open a fully featured booking workflow screen.

PROPERTY OWNER MOBILE ACCESS

Mobile Friendly Property Owner Logins

You can offer complete transparency to your property owners. One click to email your clients with a user name, password and a link to login. They will see a property dashboard where they can drill down to a detailed level on bookings and property maintenance bills. Coloured graph shows disbursed bookings, future and last years bookings. All viewable from a mobile phone, tablet or PC.

ENTERPRISE PLUS FEATURE ONLY!

AUTO GENERATED INVOICES

With your recurring bills and only with an enterprise plus subscription you can auto generate your own supplier invoice as a PDF and auto attach it to the bill. This is great for monthly recurring bills. The owner will receive a hyperlink in their end of month booking report and once clicked will give them access to the invoice.

ENTERPRISE PLUS FEATURE ONLY!

AUTO BULK BOOKING DISBURSEMENTS

A massive time saver! This feature searches for all bookings that are due for departure in this period, it does a deep booking inspection to verify everything is correct, all payments received, all fees and charges are loaded and then it auto disburses all of the funds. Bookings that fail the auto disbursement can be handled manually.

ENTERPRISE PLUS FEATURE ONLY!

AUTO PRO-RATA BOOKINGS

Once auto pro-rata is switched on both Management Fee and Owner Remittance are pro-rated on a daily basis for all bookings that extend over one or more monthly periods. Provided the funds are receipted in this feature will partially payout the pro-rated items at months end prior to the departure month and a full final payout will be given in the completing month period.

MANUAL LONG TERM BOOKINGS

Long Term Bookings

Handle long Term leases through the Manual Bookings Screen, select the 'Long Term' Channel and load up the Term (Check-in & Check-out for the rental period) OTA+ will do the rest. You can use the trust accounting system in OTA+ To handle Short Term bookings and Long Term tenant leases. Each rental period becomes a booking.

PAY MANY INVOICES WITH ONE PAYMENT

Ledger Based Suppliers

One payment per invoice for small suppliers or one payment per many invoices for larger suppliers, these are called ledger based suppliers. Pay your big suppliers a single total amount covering many invoices and send them a remittance summary of all invoices paid.

ADVANCED FLEXIBLE FEES TO SUIT ALL

Global & Property Fees

An highly flexible and configuarble Global Fees System. You can add & modify the fees, descriptions and text. Optionally create as Property based fees that over-ride the Global Fees. This allows you to fine tune the fees around your specific requirements.

PROFESSIONAL RECEIPT FOR YOUR GUESTS

Auto Email Guest Statement/Receipt

In OTA+ STRA every guest booking has its own unique separate sub ledger. The Trust Funds belong to the guest until they have completed their stay. Provide your guests with a compliant Trust Receipt statement showing all credits and debits. Peronalise with your logo, seasonal messages, different fonts and change the email text. We take Trust Account Regulations seriously.

STRIPE MERCHANT GATEWAY PAYMENTS

Stripe Payments

Using the stripe merchant gateway? OTA+ can connect to stripe when stripe payments are received and find the stripe fee total so we can auto adjust the net payments in OTA+ to match what your bank statement. If required we can include these as subtractions on your management fees so you do not overstate your management fee. Connecting, integrating and automating with other systems is our speciality!

B PAY
BPAY PAYMENTS COMING SOON

BPAY Payments

Use our BPAY Payment system to pay Government fees and utility bills, most Government Services & Utility Providers do not disclose their banking details for bank transfer but they do accept BPAY method of payment. OTA+ has a payment type called BPAY-EFT that allows you to Utility bill on behalf of the property owner using this payment type.

NEW FEATURE AVAIALBALE NOW

Auto Moved Bookings

OTA+ auto detects when a guest has been moved to a different property and it handles the move instantly. It auto journals the funds to the new booking ledger and cancels and closes the booking on the previous property. Drag and move a booking on your PMS and the move will be auto detected in OTA+.

YOUR OWN BRANDING

Personalised Logo on Templates

The guest receipt, property owners trust receipt for payments, the property owners report and the suppliers remittance advice are all templates that allow you to personalise them with your logo, your electronic signature, choice of fonts and personalised messages.

YOU HAVE FULL CONTROL

Property File Management

OTA+ (STRA) offers complete property file management, assign specific property fees, search for property files based on property name, property management system number, client name or other details. Close properties no longer required and we no longer charge you for these properties.

BIG TIME SAVER

Contingency Ledger System

Stop chasing property owners for maintenance money. Our system maintains a negotiated balance in a separate contingency ledger specifically for property maintenance. New booking disbursements will top up the contingency ledger if it falls below the negotiated amount. This provides a ready source of funds for maintaining your owners property.

AUTO PAY ALL OWNERS WITH ONE CLICK

Bulk Pay Owners

Automated bulk payment of all owners. This module is a big timer saver, it will cycle through all owners ledgers and pay the remaining balance to the owner via the ABA payment system. If you have a daily upload limit on your ABA banking OTA+ will automatically split the files to ensure you do not go over your limit.

ON CLICK EMAIL ALL OWNERS REPORTS

Bulk Email Reports

Automated bulk email of all owners reports. This module is another big time saver, it will cycle through all owners checking for ledger and booking activity and generate their end of period booking report. The system will auto send the reports to your owners via your own personalised email address.

CHOOSE THREE DIFFERENT REPORT STYLES

Report Disclosure

Owners reports options: Choose the owners report style: Minimal Disclosure, this is the most popular and discloses only the Management Fee and the Owner remittance. Mid Disclosure: The same as minimal plus one or two fees. Full Disclosure: This discloses everything a guest pays for and additional expenses taken from a booking.

ALL OWNED PROPERTIES ON ONE REPORT

Combined Reports

Owners with multiple properties have a choice, one report and one payment per property or a single payment and a combined report across all owned properties. OTA+ STRA gives you the flexibility to provide choices to your property owners.

NO MORE ONSITE INTERRUPTIONS

Auditor, Accountant & Bookkeeper Logins

Interruptions to the daily routine costs money. Accountants and Bookkeepers can login remotely, they are limited to the access that you give them. Auditors can login remotely, they have read only access to the trust accounting system and trust account reports and nothing else. Your history of reconciliations are kept in OTA+ and each report contains all of the sub reports required by an auditor.

SECURE FAST AUSTRALIAN SERVERS

Dual Data Centres

Your business and your data is important to us! We treat it like our own. All of the data you key in to OTA+ (STRA) is instantly replicated across our servers at two separate physical locations. If one data centre is unavailable the system switches over to the backup data centre.

END TO END SERVER SECURITY

MFA & Security

All data sent and received from our systems (data in transit) is encrypted using the 256 bit SSL (Secure Socket Layer) encryption. We have also taken the additional step of encrypting all data on our servers and backups. Security is everyones concern, lock your account down with MFA (Multi-Factor Authentication) using both a password and code from your mobile phone.

CONTINUOUS FEATURE UPDATES ROLLOUT

Cloud Based Application

OTA+ STRA is built on a solid object based platform that allows us to continuously roll out new features to our clients. Our new cloud based solution utilizes our rock solid proven trust account technology that has been running for two decades with zero audit infringements.